About The Club - Sign Up - Club Sponsors - Contact Us - Football Promotions

Club Constitution

Untitled Document
1. NAME
2. OBJECTS
3. STATUS OF RULES
4. RULES AND REGULATIONS
5. CLUB MEMBERSHIP
6. ANNUAL MEMBERSHIP FEE
7. RESIGNATION AND EXPULSION
8. CLUB COMMITTEE
9. ANNUAL AND SPECIAL GENERAL MEETING
10. CLUB TEAMS
11. CLUB COLOURS
12. CLUB FINANCES
13. DISSOLUTION

1. NAME

The club shall be called Twin Oaks Football Club

2. OBJECTS

The objects of the club shall be to arrange association football matches and social activities for its members.

3. STATUS OF RULES

These rules (the Club Rules) form a binding agreement between each member of the Club.

4. RULES AND REGULATIONS

The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of The Football Association.

The Rules and Regulations of The Football Association Limited and parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

No alteration to the Club Rules shall be effective without prior written approval by the parent Association.

The Club will also abide by The Football Associations Child Protection Policies and Procedures and Codes of Conduct.

5. CLUB MEMBERSHIP

The membership of the Club from time to time shall be those persons listed in the register of members (The Membership Register) which shall be maintained by the Club Secretary.

Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicants name being entered in the Membership Register.

In the event of a members resignation or expulsion, his or her name shall be removed from the Membership Register.

The Football Association and Parent County Association shall be given access to the Membership Register on demand.

All players must submit documentation as required by the prospective Leagues.

Each named player, Official, Member etc. will be liable for any fine imposed by the League or County Association .

Any player leaving who owes the Team or Club monies for fines, training facilities, Team funds etc. will be reported to the County Association and will be banned from playing Football in any League until such owed monies are paid.

6. ANNUAL MEMBERSHIP FEE

An annual fee payable by each member shall be determined from time to time by the Club Committee. Any fee shall be payable on a successful application for membership and annually by each member.

Fees shall not be repayable.

The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.

Any Family with more than one child in a Team/This Club will receive a reduction in subscription fees for the second child, which will determine annually by the Management Committee.

Any Team withdrawing from a League before the full completion of fixtures shall be liable to forfeit all monies paid or due to the Club.

The Club funds are to be used to register each year with various Leagues, Football Association and Club membership.

The Club may assist individual Teams where a shortfall has occurred with team funds to buy equipment, kit etc. However, any funds are considered to be a loan and will have to be paid back to the Central Club fund within 12 months.

7. RESIGNATION AND EXPULSION

A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation.

A member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.

The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.

A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.

8. CLUB COMMITTEE

The Club Committee shall consist of the following Club Officers:

Chairperson, Treasurer, Secretary, and the manager of each team, elected at an Annual General Meeting and other sub-committee and/or positions as deemed necessary by the Club Committee.

All communications shall be addressed to the Club Secretary who shall deal with the correspondence of the Club, arrange meetings and keep a record of proceedings, except where otherwise mentioned.

Items for inclusion should be directed to the Club Secretary at least 7 days prior to the meeting.

Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a special General Meeting. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all affairs of the Club. All decisions of the Club Committee shall be final and binding, made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairperson or in their absence the Secretary. The quorum for the transaction of business of the Club Committee shall be 50% of the Committee.

Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.

Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days notice to all members of the Club Committee.

An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee, which arises between Annual General Meetings, shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the Club Committee members.

Each member of the Club Committee shall be expected to attend Management meetings and shall be entitled to vote on all business.

No member may vote on any matter that directly related to themselves.

Save as provided for the rules and regulations of The Football Association and the County Association to which the Club is affiliated, the Club

Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning Club Rules.

Any information requested by the Club Committee will be given a response deadline, which if not adhered too, will incur a 5 fine, which will be doubled if not paid within 10 days.

9. ANNUAL AND SPECIAL GENERAL MEETING

An Annual General Meeting (AGM) shall be held in each year, no later than 31st July to:

i. Receive a report of the activities of the Club over the previous year

ii. Receive a report of the Clubs finances over the previous year

iii. Elect the members of the Club Committee

iv. Consider any other business.

Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 14 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 14 days before the meeting.

A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 14 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes of which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.

The Secretary shall send to each member at their last known address written notice of the date of a General Meeting, together resolutions to be proposed at least 14 days before the Meeting.

The quorum for a General Meeting shall be 50% of the Club Committee.

The Chairperson or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the meeting shall have a casting vote.

The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.

Alterations may be made to these rules only at the Annual General Meeting.

Any alterations must be notified at least 14 days before the AGM.

10. CLUB TEAMS

The Club Committee shall appoint a Club member to be responsible for each of the Clubs football teams at the AGM. The appointed members must be over 18 years of age and shall be responsible for managing the affairs of the Team at all times. The appointed members shall present to the Club Committee at least 10 days prior to an AGM a written report on the activities of the team.

Each Team shall be responsible for its own finances and shall submit a Balance sheet to the Club Committee every three months and at least 14 days prior to the AGM.

Each Team shall maintain a schedule of the players it registers and the matches in which they play and have records available at all times.

The Team Managers are responsible in ensuring that the Registration form is returned to the Club Secretary fully completed.

Team Managers are responsible for maintaining Result sheets as directed by the Leagues and any confirmation telephone calls.

Any Team wishing to enter any Competition will authorise the Club Secretary to enter the Team on their behalf. In doing so will commit the Team to paying the entrance fee to the Club Treasurer within 7 days of receiving an invoice or a fine of 5 and any costs incurred may be levied.

Managers may liaise direct with any Tournament if they have been solely approached as a Team not as a Club.

11. CLUB COLOURS

The Club Colours for the Home kit should be NAVY and ROYAL BLUE unless advised at the AGM.

12. CLUB FINANCES

The finance of the Club shall be under control of the Club Committee.

A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Chairperson and the Treasurer.

No sum shall be drawn from the Club Account except by cheque signed by any one the two signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.

The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club.

The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club and any other person or persons for services rendered to the Club.

The Treasurer who will in turn invoice the Team concerned will pay any Team fines directed by the Football Association or Leagues.

The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.

The Club Property, other than the Club Account, shall be vested three custodians, Chairperson, Club Secretary and Treasurer (the Custodians), who shall deal with the Club Property as directed by decisions of the Club Committee.

The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.

On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The Football Association from time to time to a newly-elected Custodian or the existing Custodians as directed by the Club Committee. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians.

If there is only one surviving Custodian, a special General Meeting shall be convened as soon as possible to appoint another Custodian.

The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

13. DISSOLUTION

A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.

The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for winding up of the assets and liabilities of the Club.

Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine i.e.distributed equally amongst Club Members or donated to a local charity.

As Teams are self sufficient, should the Club fold, there is no reason for them not to continue under a different guise. Teams will have to register with the County FA and Leagues either collectively or singularly.

The Club name Twin Oaks Football Club may not be used again.